Volunteers Needed – Oktoberfest Bike Ride
Last year (or perhaps a year previous to that) you were gracious enough to
volunteer (or at least inquire about volunteering) at our Tyranena
Oktoberfest Bike Ride. Could we possibly count on you this year? Our event
is Saturday, September 17, 2016, and will once again benefit Tomorrow’s
Hope. In part due to great volunteers, in 2015 we were able to donate over
$12,000 to Tomorrow’s Hope!
As I’m sure you can imagine, putting on a shin-dig like this takes more than
just a coordinator. We need about a hundred volunteers to make our event run
smoothly… which means we need YOU! (We expect to be hosting around 1500
bicyclists as well as additional folks in the form of volunteers, staff and
spectators.)
There are lots of opportunities available… something for anyone who wants
to join in! Donate just a few hours of your time or come all day… either
way, you get loads in return. Not only is the event for charity (so you can
feel great about your contribution) but it’s a great time to boot. And it
doesn’t hurt that volunteers also receive complimentary meal and drink
tickets! (Volunteers must be 21 years or older unless accompanied by a
parent to join us at the brewery to eat, have a drink and enjoy the live
music after they complete their shifts.)
Here are the opportunities we have available on Saturday, September 17:
PARKING (8 AM to 11 AM)
15+ people
Orange flags & vests provided… waving participants to available lots &
spots. We’ve got walkies for use too. The brewery lot will be closed in the
morning as this is where the SAG drivers will be set up.
CHECK-IN (8:30 AM to 11:30 AM)
20+ people
Check-In workers will be in charge of handing out bags with t-shirts, bib
numbers, wristbands and t-shirts to participants when they check in. They
also must remind riders that meal tickets are IN their bags. Every rider
will need to have a wristband and bib number for identification purposes. If
they are not wearing their wristband and bib number, they are not to utilize
rest areas. We’ll definitely need people at check-in to be helping riders
affix their bib numbers to their back so they are visible to SAG wagons,
traffic control and police officers. I will have a LOT of safety pins
already on hand….
REST AREAS (Actual times will vary; 9:30 am to 3 pm)
4+ people per station, 3 stations
Rest area breakdown: We provide snacks and beverages for each rest area. To
run the rest area, all volunteers need to do is keep the tables full of
snacks and beverages that the riders can grab quickly…. make Gatorade when
needed, cut oranges and bananas, make half-size peanut butter sandwiches,
collect trash (cups, napkins, etc.) and other things to make the riders’
stops smooth and quick.
GATE KEEPERS (1 to 7 PM)
1 pm to 4 pm – 2 to 4 people
4 pm to 7 pm – 2 to 4 people
Gate keepers will keep people from leaving the enclosed area with open
cups…. and are stationed at the gate! Gate keepers will also have to make
sure people are not going to-and-from the Tasting Room bar with open
beverages (as no beer is allowed to be consumed in Tyranena’s parking lot)
and ask anyone that might arrive with pets to please vacate the premises
(sadly, we cannot allow visiting pets at special events).
TICKET TAKERS (1 PM to 5 PM)
1 pm to 3 pm – 2 people
3 pm to 5 pm – 2 people
Ticket takers will take meal tickets from riders. Participants have selected
either a pork sandwich or meatless lasagna at registration. Their meal
ticket (which was selected at sign up) will be color-coded and may not be
changed. Basically, volunteers will attempt to keep general order in the
food department!
And here are a few VOLUNTEER OPPORTUNITIES BEFORE THE RIDE:
WEDNESDAY, September 14 (before the ride)
T-SHIRT FOLDING & BAG STUFFING (6:30 PM)
20+ people
We’ll be folding all the t-shirts and inserting meal tickets and a few
papers/handouts into plastic “goodie” bags for the participants. “Goodie”
bags will be boxed by size. It generally only takes about an hour and a half
to complete this process, if we have a good crew of people.
THURSDAY, September 15 (before the ride)
SETUP FOR CHECK-IN (6:30 PM)
20+ people
This worked out SO WELL at check-in last year… things were so much easier!
Since the goodie bags will be stuffed and t-shirts folded on Wednesday
night, we’re going to setup lines for our check-in stations. Volunteers will
be assigned a “line” (for example, last names from A to C) and will organize
meal tickets, bibs and t-shirts accordingly, then label the box for its
line.
If you’re interested and able to help out in any way, please let me know the
times you are available and what “job” you’d be willing to take on. Whether
you are able to volunteer with us or not, please think of others that may be
interested and forward this email on to them as well! We’d love to have
additional help along the routes as well.
Contact Stacy at Tyranena if you have any questions or want to help in any way.
Stacey Schraufnagel
Tyranena Brewing Company
1025 Owen Street | PO Box 736
Lake Mills, WI 53551
920-648-8699 | Fax: 920-648-6710
www.tyranena.com
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